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Document Library/Content Type Planning

Posted By:      Posted Date: November 20, 2010    Points: 0   Category :SharePoint
 

Im in the process of moving a network drives content to a new document library.

The network contains all our IT Sarbanes Oxley documentation/checks

 

What im struggling with is how to plan the document library.

Should I create a team site for this network drive and have multiple document libraries?
Or should I create just one document library?

What im struggling with is how to plan andocument library.

 

for example,
currently every morning a member of staff completes a check of server backups.
They modify an Excel spreadsheet which contains a row for each site/server and a column for each day.
This Document is located at O:\IT Procedures Policies & Controls\Controls\KC202 - Monitor Backups
Every month a new Spreadsheet is started which is based on a template.

My first idea was to create a content type for this check called 'KC202' as a template can be assigned then each month the user just needs to hit the dropdown button and then 'new KC202'.
the problem with this is we have 37 folders within 'Controls' ranging from KC000 to KC507 all of which will need template documents (each being Unique)

Then I thought the best idea would be to have a content type for 'Controls' with metadata for the 'KC' number. Whenever a new document is created the user can


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Code Snippet
function HasValidUrlPrefix_Override(url)
        {
            var urlLower=url.toLowerCase();
            if (-1==urlLower.search("^http://") &&
            -1==urlLower.search("^https://") && -1==urlLower.search("^file://"))
            return false;
          &n
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