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SharePoint Tutorial - Libraries

Posted By: Rahul     Posted Date: October 26, 2009    Points: 2   Category :SharePoint
A library is a feature in SharePoint that stores files (documents). Think of a library as a folder on your file system. For example, a library can be created to store resumes in the human resources team site. A library is usually created for a specific type of file. Libraries can contain metadata to describe the particular file in more detail and to make it easier to find.

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Working with SharePoint document libraries

Document libraries are collections of files that you can share with team members on a Web based on Microsoft Windows SharePoint Services. For example, you can create a library of common documents for a project, and team members can use their Web browsers to find the files, read them, and make comments. Users with Microsoft Office 2003 can check out and edit the files as if they resided on a local or network drive.

By default, your team Web site comes with a built-in document library named Shared Documents, which is listed on the Quick Launch bar as well as on the Documents and Lists page.

SharePoint Tutorial - Web Parts

A page in SharePoint is comprised of web parts the exist within zones. Web parts are available for just about everything. For example in the page below there are four web part highlighted by different colors. The purple web part displays a short list of the new announcements stored in the annoucements library. The pink web part displays events from a calendar within the site. The green web part displays an image from a location the user specifies. The gray web part displays a list of links from the links list on the site.

SharePoint Tutorial - Team Sites

Team sites are small web sites that are created to store everything about a particular thing. For example a site can be created for a department in an organization like human resources. I site can be created for a particular project. A site can even be created for a meeting. Everything about the thing (department, project, meeting) like documents, lists, calendars, etc. is stored in that site.

SharePoint Tutorial - Lists

A list is a feature in SharePoint that stores a lists of information. For example, a list can be created to store web links in the human resources team site. A list is usually created for a specific type of information. Lists can contain metadata to describe the particular information in more detail and to make it easier to find.

SharePoint Tutorial - Security

Security in SharePoint is comprised of users, groups and roles.

Users, Groups and Roles

A user account comes from the authentication system. For example, if Active Directory is used to authenticate then the user accounts will come from it.

There are two types of groups SharePoint uses: domain groups and SharePoint groups.

SharePoint Tutorial - SharePoint Logical Architecture

The SharePoint logical architecure consists of nested and isolated levels. These levels provide benefits for security, navigation, search, branding and ect. depending on the level

SharePoint Farm
The base level for any SharePoint implementation is the SharePoint farm. Physically a farm can consist of one server or many servers. An organization may implement one or more farms. This usually depends on security and performance needs.

SharePoint Tutorial - Content Types

SharePoint content types provide users with a way to manage and organize content in a more meaningful way. It's a reusable of settings you want to apply to a particular type of document in a library or item in a list.

SharePoint Tutorial -SharePoint Physical Architecture

The SharePoint physical architecture consists of services running on one or more servers.

There are three types of services that together run the SharePoint farm: web, application and database services. Web services through Internet Information Server is what processes the ASP.Net and sends back the html to a user's browser. Application services is where the "brains" of SharePoint are located. All of the SharePoint specific logic and services are processed there. Database services are run by SQL Server and it's where all the data/content for SharePoint is stored.

Developing on SharePoint 2010 Intro Tutorial

Folks, this is a exciting news for SharePoint Geeks that the availability of Developing on SharePoint 2010 Tutorial can be access here.

Video: SharePoint 2010 Document Libraries

This demonstration delves into working with document libraries and documents programmatically. (Length: 5:39)

SharePoint Document Libraries and Horrors Oh My

I thought I would capture a few ideas around document libraries and share with the rest of the class. These are not "best practices" as I don't want to sound too preachy so let's call them "pretty good practices that you might want to consider if you have some time" (which is far too long for a blog title, hence the one I came up with is going to have to do). SharePoint Fight Club The first rule of SharePoint. I want you to repeat after me. "SharePoint Document Libraries are not file shares." Good. Now say it again. Good. Remember this, above all other things we're going to talk about here, and you'll be golden. Document Libraries are not File Shares I have to repeat this here because it is key. If your users are asking you to put a file share into SharePoint then you need to beat them upside the head when they talk about "replicating the folder structure" or "like for like" or "make it just like *that* (and points to file share)". If you really must make some kind of analogy and your audience knows something about databases (even Access), rather than saying document libraries are like file shares say "document libraries are like databases". While SharePoint sits on top of a database it's kind of irrelevant what the backing store is (side note, Dear Microsoft, please make a pluggable store for SharePoint in the next version) a list or document library is pretty

Unable to export/copy documents out of SharePoint 2007 libraries

Hi, A client had an issue a few months ago where their MOSS 2007 home site collection had to be restored after a major crash, it now works but they have loads of issues with the restored site(no need to go into) now I am trying to migrate the Data (files and folders only, no security or metadata) to a SharePoint 2010 installation, the problem is that I am unable to get any of the files out of SharePoint. I decided against an upgrade or any form of site migration as I might only be taking the problems with me. i am just trying to copy the files using the "Library - Actions - Open with Windows Explorer". The Explorer view window opens but if i select a file and move it into a folder on the server nothing happens, If I select a folder with files and folders in it then only the root folder is copied over but it is empty.  i don't want to repair any of the issues with the old site as it's only wasting time, can anybody think of a way to get all of the data out of Sharepoint 2007, without taking any of the lists or libraries or any other Sharepoint settings. I only need to keep the folder structure and files within them as i don't need any metadata and am recreating the security again seperately on the new SharePoint setup. Anybody have any ideas or know of free/trial products that i

SharePoint Users Behind a Forefront TMG Server Cannot Access Explorer View in Document Libraries

SharePoint server via a Forefront TMG server in a separate sub-domain. These users cannot access Explorer View in Document Libraries nor can they map a drive to the SharePoint directory structure, as users who are in the same sub-domain as the SharePoint server can. How do I setup SharePoint and the TMG server so that these users can map a drive to the SharePoint site? Office SharePoint 2007 SP2 Windows 2008 Server SP2

Could you lead me to a good ForeFront TMG / SharePoint tutorial?

I'm looking to create an Internet-facing SharePoint site (for fun and learning).  I was going to use ISA 2006 until I learned that I could only do so on a 32-bit system.  I'm looking into ForeFront TMG however I have very little ISA experience and no TMG experience and I cannot find any good tutorials.  Please lead me in the right direction.
James Grizzle
University of Cincinnati: College of Applied Science
Information Technology Web Tutor
IT Student Association: Vice President

SharePoint Feature / Solution - Unassociate/Associate existing document libraries to a DLL



Previously we have a document library feature that contains a DLL.

Over time we have created document libraries using this feature, so document libraries created were associated to the DLL.

Now we need to change the solution to NOT include the DLL, but we found out that even though we retract / redeployed the solution without the DLL, those document libraries that were created is still calling/associated with the DLL.

Is there a way to unassociate/associate back the document library to the DLL?

Thank you for any help! :)




How to enable Word 2010 to save to one of the document libraries on a newly installed Sharepoint Ser



I have a newly installed Sharepoint Server 2010 (say, http://spserver/) somewhere on our LAN on Windows Server 2008 R2. And I am working with Word 2010 on my Windows 7 machine. I have created a Document library somewhere in a subsite of the Sharepoint server (say, http://spserver/subsite/doclibrary)

Now, working with Word 2010 I want to simply save the document that I'm working into that document library Doclibrary. I go to Word 2010 backstage... and can't find anything there.

1) Save As? It only shows my file system...

2) Save & Send? I see there Save to Sharepoint. But Browse for Location button gives me nothing. If I press Save As here, I just get my file system again.

What should I configure on Sharepoint server or in my machine, so that I can save to my doclibrary with as few clicks as possible, just like I always did with my local file system.

SHarepoint 2010 Tutorial

Please give me url for Learn about sharepoint 2010.
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