.NET Tutorials, Forums, Interview Questions And Answers
Welcome :Guest
Sign In
Win Surprise Gifts!!!

Top 5 Contributors of the Month
Gaurav Pal
Post New Web Links

Sending Email alerts before expire date on document (using Sharepoint Designer)

Posted By:      Posted Date: October 25, 2010    Points: 0   Category :SharePoint

I need to trigger an email alert 2 weeks before the expire date on document (document library).


The document library has a List/Site Column for an Expiry date.

I need to clarify the following:


I assume it is possible to create a CALCULATED field (Alert Date) of DATE (assigned to List/Site Column) that would

have a formula of: Expiry date - 14 days. 


Is it possible to trigger a workflow (created in Sharepoint Designer) AFTER the Alert + Expiry dates have been set

and ONLY if the Alert Date  = Todays Date? 


Is it possible to add a variable in the workflow of type DATE that MAPPED to the current item 'UPLOADED' to the

Document Library and was calculated against the number of days to be subtracted?


If this was possible could it be bound to the PAUSE UNTIL DATE action?


The Workflow would only then be triggered (p

View Complete Post

More Related Resource Links

Sharepoint Designer 2010 workflow - sending workflow email hyperlink to item


Good day all

I have a simple request. I have created a InfoPath form which I have published to SharePoint (all is well)

I have created a workflow using SharePoint Desinder and this workflow send off an email to a user , I have pasted the link to the document library in the email but would like the user to open the form from their email and not go to the document library

 Can somebody please advise


Trying to send email using Sharepoint Designer 2007 workflow and email enabled list


I have a a list that recieves email. I have few fields that shows me the originator: "E-Mail From" and "E-Mail Sender".

I am trying to create a workflow that will generate an auto reply to the originator but the SPD fails to recognize the email address in these two fields. It's either truncating part of it or uses the html ( href=mailto:Demo@DemoSomething.com) in the To field.

Thank you,


Sharepoint Workflow To Shoot Email Only When Folder Is Created In Document Library

Hi, Can anyone help me with the below issue, I am facing this from so long and didn’t figure out solution yet for the same. :( I want to send an email through SharePoint designer workflow only when a folder is created in document library (not file uploaded/updated event). Please provide me solution about how I can achieve this through SharePoint designer as don’t have enough coding acquaintance.

How to get "Current Date" on SharePoint Designer for Invoice Ageing Data View Report??

Hi Experts, I would like to know how can i get/show "Current Date" in SharePoint Designer ?? Any good tutorial ? FYI, I need this "Current Date" for my Ageing Data View Report, Purpose To offset with "Invoice Receive Date" to get total days of payment payable for the invoice. Please assists, Thanks

how to send an email using sharepoint designer workflow when an item equals to end time

hi, How to trigger the workflow when current time is equl to end time. I need to send an document when  current time is equl to end time. I am using designer workflows(sharepoint 2007).I have created a variable and i am able to get todays date but not able to get time by default i am getting 12:00:00 Am.i want to get current time. can u please tell me.

SharePoint 3.0 document libary imcoming email settings

I am having problems with a SharePoint site. I was able to create incoming emails on the site for a document library. The server was on an SAN solution and it got corrupted. The site was restored. I am able to create incoming email settings on the central admin page. The problem is when I go into the site I cannot create incoming email settings. The ones that were created before the server crashed works fiine. I cannot create any new ones. The question that I have is this a permission issue for the site ?

About document set workflow in Sharepoint Designer

Hi all, May I ask if it is possible to create a workflow to a 'document set' in designer in order to assign an user to approve the document set? In designer, I selected the document set approval action and it shows "Start Approval process for the contents of this Document Set with the users specified by this column" But I have no idea what should be inputed into the 'this column' field. I know this can be done without using designer, but designer allows me to do further actions to the workflow and so I have to find out the answer. Thanks!

how to get the current date and time using sharepoint designer workflows

hi, how to send an email using sharepoint designer workflow when an item equals to end time. How to get the current date and time.I am able to capture the date but not the time  the time is showing as 12:00:00 AM. First i have create an variable  and storing the date and time in that variable and i am comparing the variable value with end time. If both are equal then i want to send an mail to attendees

Problem sending an email to all users of a sharepoint group

Here is what we did so far: 1. created an OU in AD and delegated full control to Sp service account 2. Configured incoming email settings 3. on sp site created a new group with full control permission 4. created an email distribution group for this group with an email address 5. in CA approved the distribution group to be created in OU 6. In Ad we can check the OU is there with the specified email address 7. added users to the group, but when we send an email to the group email address it does not forward to the group members. Please advice  

Blank SharePoint email Alerts

The message body of email alerts are completely blank.  Alerts have been working fine previously.  I tried the reset alert template command from this post with no joy

Also, our SQL Server has unlimited connections, so too many connections would not be an issue.

Any ideas I can try before rebooting and restarting services?  I can't do that stuff during the day as that will cause massive interuptions.

create a custom "newform.aspx" for document library using sharepoint designer and web services


Hi All,

I need to change the look and feel of "NewForm.aspx" for my Sharepoint 2007 Document Library. But the constraints are

1. I cant use C# coding. No Visual Studio.

2. Not allowed change anything in the farm level. e.g. cant install features/webparts fo this.

3. Can only use JavaScript, JQuerry and Sharepoint Designer 2007.

I came across some suggestions that we can create a custom page in Javascript/JQuery. Which will take all input data and insert new items in list/doc library using some XML services.

Please help me, I dont know if this is really possible. Let me know if any alternative is possible.

how many re-attempt does the Sharepoint make for sending Email?



how many re-attempt  does the Sharepoint make after 1st failure while sending the email to the user?




update list text or date value via sharepoint designer using JAVA


Hi All,

Bit of a noob question - but tried all sorts and can't get this to work - also first time i've ever used sharepoint.

(I'm using sharepoint designer 2007) I have a form, on the form i select a type (drop box choice) and it hides or displays a related field, I want to auto populate the field when it displays, below is the java i have currently. 

Please advise how to populate (date field) with tommorows date, and also if it was a text field with the word "testdre"

<script type="text/javascript">
  function hideFieldsOnStart()
   //hide the control at start
   var control = getTagFromIdentifierAndTitle("input","TextField","Urgent Change Justifacation");
   //add an onchange event to the dropdown
   getTagFromIdentifierAndTitle("select","DropDownChoice","Change Type").onchange = function() {ChangeEvent()};
  function ChangeEvent()
   //get the dropdown

SharePoint Document Libraries not receiving email


I am having an issue with my document libraries receiving incoming emails.  Talking to our Exchange guy, the emails make it through Exchange and appear to be delivered.  I can see the email going into the drop folder in the mailroot.  It leaves the folder, but is never delivered to the document library.  Does anyone know what my next step should be?

Let me know if you need more info.  I'm at a loss.

Email not sending out in Sharepoint 2010


I have installed SharePoint Std 2010 and the emails are not sending out. I originally was trying to get the email to send out through the local Exchange server with errors popping up on both servers. Even though I had told the exchange server to allow for anonymous email from the SP Server it was not allowing it. The Sharepiont Server would log an error that it could not connect to the Exchange server.

I have installed the SMTP service on the SP server and configured it as the Microsoft Technet article says to. (Basically allow for anonymous for the outbound for the server. I can't get the SP Server to send any email out of the system. It will not send email from alerts, workflows or adding users the site.

It goes through the motions and there are no longer any errors coming up at all, but no emails either.

Any help would be great.


SharePoint Designer Workflow to email multiple recipients listed in a custom list


Hi all,

I created a workflow in designer attached to a form library. I also have a custom list "Admins" containing names of persons that serves a different purpose but would also like to be used as recipients for the workflow email everytime a new item in the form library is created.

I have been searching the net and tried out few work arounds but so far able to send to only one person in the "Admins" list. The list has a column "Admin Name" which is of type "Person or Group".

Thanks in advance!

how to make start date,end date and people and group readonly using sharepoint designer



how to make start date,end date and people and group readonly using sharepoint designer(sharepoint 2007).

I have created calendar list in that i have people and group column .

In edit mode i want start date ,end date and people and group column read only.


very urgent

ASP.NetWindows Application  .NET Framework  C#  VB.Net  ADO.Net  
Sql Server  SharePoint  Silverlight  Others  All   

Hall of Fame    Twitter   Terms of Service    Privacy Policy    Contact Us    Archives   Tell A Friend