.NET Tutorials, Forums, Interview Questions And Answers
Welcome :Guest
Sign In
Win Surprise Gifts!!!

Top 5 Contributors of the Month
Gaurav Pal
Post New Web Links

How to change item user permissions by workflow using item fields

Posted By:      Posted Date: September 23, 2010    Points: 0   Category :SharePoint

Hi, thats not a question, but solution. I have read a lot of requests about how to perform this task, so here it is.

Code behind will run workflow which will take XXZ and XXY which are user fields and assign their values as "Full acces" and "Design" user permissions to given list item.

This workflow contains two sections. onWorkflowActivated1_Invoked and SetItemPermissionsEx.

using System;
using System.ComponentModel;
using System.ComponentModel.Design;
using System.Collections;
using System.Drawing;
using System.Linq;
using System.Workflow.ComponentModel.Compiler;
using System.Workflow.ComponentModel.Serialization;
using System.Workflow.ComponentModel;
using System.Workflow.ComponentModel.Design;
using System.Workflow.Runtime;
using System.Workflow.Activities;
using System.Workflow.Activities.Rules;
using Microsoft.SharePoint;
using Microsoft.SharePoint.Workflow;
using Microsoft.SharePoint.WorkflowActions;

namespace ITCSharepointAddons.Comm_UpdateItemPermissions
  public sealed partial class Comm_UpdateItemPermissions : SequentialWorkflowActivity
    public Guid webID; 
    public Guid siteID; 
    public Guid listID; 
    public int itemID; 
    public Guid workflowId = default(System.Guid); 
    public SPWorkflowActivationProperties workflowProperties = new SPWorkflowActivationProperties(); 


View Complete Post

More Related Resource Links

Updating a List item field value in a SPD Workflow is setting Date fields to null

Hello everybody,I faced a very weird behavior while creating a workflow in SPD against a Document Library.Here is the case:1- Create a document library in sharepoint site.2- Add a custom column of type DATE.3- Upload any document to the library4- Edit the item metadata and set the custom date field to any date you want.5- Now using sharepoint designer, create a very simple Workflow with only one action that updates the current item "Title" field to any value. (Note: In my case I set the workflow to start manually and not automatically)6- Save the workflow and then start it on the uploaded item.7- Now check the value of the date column after the workflow is finished.8- You will see that the Date field is Empty... (very weird)Notes:   1-This behavior will not appear on a standard list. it is only appearing in a Document library.  2- I am using WSS 3.0 SP2 + MOSS 2007 SP2. Also SharePoint designer 2007 SP2Did anyone face this situation and does it have a fix, or am I doing something wrong here... Please help.Regards,Maheed

Workflow does not auto-trigger on form item change


Hello there,

Background: I am using an Infopath 2007 (Client based forms) form library, I am associated a condition based workflow which updates another list when ever a form changes. 

Problem: The workflow does not auto triggers when a form item changes.

I am aware that the workflow doesn't auto-trigger if the change is initiated via system account. I also have checked the option which says: 'automatically start the workflow whenever an item is changed'. Worklfows auto triggers easily on infopath web based forms and lists. 

Question: Does this mean that we can auto-start an infopath client based form on item  change?


Any help in this regard will be appreciated 

Workflow. Copy item to new list - problem updating additional fields in the new list record




I'm having a couple of problems


I have a list, List A. On a couple of triggers I want list A to copy fields to a new record in List B.

Many of the columns are the same Say, column1, column 2, colmn 3. The Copy Item is working fine.


I then want to amend several fields in the new record in List B to reflect the new info from list A, and create info in a fields (say ListBcolum4 type choice and ListBcolum5 single line).

For the life of me I cant get this to work... ive tried updating fields, creating items...

A pointer on how to do this would be greatfully received.

Custom Form Fields not appearing in Workflow Tasks column list when try to Update List Item


UPDATE:  This problem seems to be solved by closing and reopening the Workflow xoml wizard.


I have created a 3 step workflow and at each step I have a Collect data from user task that I use to Update my list item.  I actually have 4 options (If Else clauses) per step and for each option I have to collect the same data from a different user.  So I'm aiming at using "Update list item" 12 times in this workflow.

I have been developing this workflow over some days but the Custom Form Fields that I create in the "Collect data from user" task are not always available when I try to "Update list item".  By which I mean, I try to specify the "data source and field to perfom the lookup on" and I can select the "Workflow Tasks" list but the field that I just created in the "Collect data from user" task does not appear in the fields list!!!

I can't determine why a field doesn't appear.  I have tried using no spaces or special characters, keeping the name of the field short but for some reason my newly created field doesn't appear in the list.  The field does appear in the content type when I look at the settings for the "Workflow Tasks" list and the field appears in the "Workflow Tasks" list of columns and the site content type.&n

Change the Setting After Approval Workflow done in Sharepoint List Item


Hi Team,

Me and My Team are new for Sharepoint and we want to resolved one task.
Scenario: We have approval workflow on Document List. Now, Our Client wants that once that Document is uploaded, workflow gets started for approval process. which we have done.
Now, They wants that once Document get approved, No one can change the document. It means document will be stop for editing, they can open that and review / print / do other action except Editing and Deleting.

Now, does anyone know how can we achieve the same using custom coding in Visual Studio or Sharepoint Designer ?
i guess we should remove the rights from that document permission for this else we have no idea.

But in either case, Please guide us How to do that step by step.
Thanks for your kind Support.

Thanks & Regards, Brijesh Shah

show sub item to user



         I have a form where I took 2 dropdownlists. In 1st ddl I displayed all Religions and in 2nd DDL I displayed related castes. When my user filled the form so everything saved it. But when user logged in I unable to show him his choosen caste. Religion I displayed throgh RellgionId. But I don't understand how to do that?


      Can anyone tell me where I am doing mistake?



Attach Workflow to Task List, don't get option to manually start workflow via dropdown on task item



I am running WSS 3.0 with other workflows which are functioning correctly.  I created a new workflow in Visual Studio 2008 and was able to successfully run it in my dev environment.  I attached the workflow to a task list in my dev environment and was able to manually start the workflow by using the drop down workflow option and using the menus to manually start it.  I installed this workflow in our production environment and attached it to the task list (which had a SPD workflow attached to it which stopped working about a month ago).  I made sure that the option to manually start the workflow was checked.  When I tried to manually start the workflow, (hover mouse over title, drop down) there isn’t a workflow option.  The workflow also will not start automatically when a task is changed.


I attached this same workflow to a different task list in production and get the option to start it.


I have tried creating a small workflow in SPD 2007 and attaching it to the task list.  It shows that it is attached, when I look at the workflows that are attached to the task list, but I still don’t get the option to manually start it.


I have checked my security and I have fu

Workflow "Failed on Start (retrying)" when new item created by BizTalk SharePoint Adapter


We've been using the BizTalk SharePoint Adapter to load various different contents into a MOSS 2007 Document Library. The library has a Microsoft Office SharePoint Designer 2007 workflow (sequential workflow created in Designer) which starts automatically when a new item is added to the Document Library. Or, at least, it eventually starts automatically.


For some unknown reason--and this is what we're hoping some of you may have some ideas on--the workflow fails to start on the first try, producing the "Failed to Start (retrying)" message. When the timer job comes back the second time, the workflow starts successfully, but this causes us to loose five minutes of potential work time (not to mention making us look bad to the VPs and CTO because they see the failure message).


In checking the log, I find the following pair of error messages each time the "Failed to Start (retrying)" status occurs:


08/27/2007 13:49:43.24  w3wp.exe (0x0CA0)                        0x1438 Windows SharePoint Services    Workflow Infrastructure        72fs Unexpected RunWorkflow: Microsoft.SharePoint.SPException: <Error><CompilerError Line="1" Column="1" Text="The root activity type is invalid.&q

Workflow Task And Relevant List Item


Hello there...

1. What is the name of  the field thats connect between the task item and  the list name or guid and the list item id or guid

2. SPD: how can when starting the workflow how can i ensure that the initial form variables will be saved at the workflow task list

Many Thanks



Assigning users when creating a list item in a workflow


I'm using a workflow to assign tasks to users.  When I try to assign the task to a group (set in the workflow designer), the workflow gives me an error.  When I change the assign to property to a single user, the workflow works perfectly.  How do I get the workflow to assign the task to the group?  Or if that's not possible, can I get it to assign it to more than one user?


When editing a list item the fields are not blank.


This is a recent issue that I have in which I have a "Issue Tracking" List that maintains the workflow of contract renewals.

When an person goes to edit an existing list entry, the description field (standard) has the original text in the box. Prior to this the original - or any older text from a prior change was listed outside and just below the box - and non editable.

That's not the case anylonger.

Any thoughts?



How to Set a list item's createdby or modifiedby field as a User(deleted from AD)



I have to migrate data from SQL DB to SP list. But its old data and some users who created/modified the record has been deleted from the AD. Now I need to set the CreatedBy / ModifiedBy Field of the item accordingly. How to achieve this?

And when I tried to modify the "Editor" and "Author" field through Object Model, it works. But its not working through Webservice. What is the reason behind this?

Please help me find an optimal solution for this...


Thanks and Regards,

/* John JB */

User control with multiple item content

I have a user control that I would like to contain multiple items as its content, similar to the way a <StackPanel> works. I tried using a <ContentPresent/> but it will only let me use a single item as the control's content. What's the best way to go about this? I realize I could just require the user to put a <StackPanel> or <Grid> or similar control as the content of the user control, but i would rather not do that if possible.   I'm not sure if it matters, but this control actually has several content presenters. Some of them will contain a single item and some will contain multiple items.

new Item form assigned to a specific user

hi, i want to create an absence request form with the new item form. and when the user fill in the form he can't choose for whom he will send it for approval the form is automatically set to be send to a specific approver.   thnx

how to change the permissions list items using the workflow?

How to change the permissions list items using the workflow? Or how to instull SPDActivities on sharepoint 2010?

Change Item order wont work for folder items

Hello. Links lists in Sharepoint 2010 have Change Item Order Action which can order your items. I added new content type based on folder content type to my list. And When I want to order my folder items with Change Item Order action Sharepoint sorts my items randomly. For example with 4 folder items it sorts it right in 3 or 4 times. I can't see any rule in it's behavior sometimes it works sometimes not. For Link list items everything is OK. Anyone have an idea? Thanks.

Item/Document permissions affect Library/List permissions

When I change the permissions on a item/document in a library/list the permissions are also changed on the library/list even though I stopped inheritance.  When I change the permissions on the library/list it also changes permissions on items/documents in that list even if inheritance is removed.
ASP.NetWindows Application  .NET Framework  C#  VB.Net  ADO.Net  
Sql Server  SharePoint  Silverlight  Others  All   

Hall of Fame    Twitter   Terms of Service    Privacy Policy    Contact Us    Archives   Tell A Friend