Emailing Attachments to Document Libraries

 

Our client would like to take a particular email they receive in Exchange / Outlook and send this to a particular location in a document library, to be made part of a client file. What woud be the best way to acheive this?

Document libraries are collections of files that you can share with team members on a Web based on Microsoft Windows SharePoint Services. For example, you can create a library of common documents for a project, and team members can use their Web browsers to find the files, read them, and make comments. Users with Microsoft Office 2003 can check out and edit the files as if they resided on a local or network drive.

By default, your team Web site comes with a built-in document library named Shared Documents, which is listed on the Quick Launch bar as well as on the Documents and Lists page.

We recently migrated our document management system to SharePoint (WSS 3.0) and I adapted my VB6 client application to search for and retrieve a list of documents from this new SharePoint library using the Lists web service. Although the total number of documents in this library is 90,000 at one site and over 145,000 at another, my VB6 application never retrieves more than 600-700 documents at a time. From reading white papers such as "Working with Large Lists in Office SharePoint Server 2007" (http://go.microsoft.com/fwlink/?LinkId=95450&clcid=0x409), it appears that if my custom user interface limits the number of items returned in a search of these large lists, that it may not be necessary to put these documents into folders. However, our current scanning software, KnowledgeLake Capture, by default places newly scanned documents into folders based on the year, month, day and hour, which means that these documents are placed in nested folders 4 levels deep.

There are also some 20 metadata fields on these document libraries that allow us to filter these document libraries so that search results will in most cases be limited to a few hundred items.

We acquired new servers (Windows Server 2008 with SQL Server 2008) to host our SharePoint libraries and we are running WSS 3.0 S

Hi Experts,

How to upload file attachements from info-path forms to Sharepoint document library?

I need to add attachement from local-PC/Any User to Sharepoint Document Library.

 

Any help please?? Appreciated

 

Regards,

Kumar

This demonstration delves into working with document libraries and documents programmatically. (Length: 5:39)

Scenario: I have business need where I need to attach some documents to a document library. My users fill out a form, which is a custom List Form in a list called "Request" but on the same form I want to provide my users a document upload feature which will save the document to a document library called "Request Documents".

In other words, request information such as Title, Department, Description etc get saved to "Request List" (SharePoint List) whereas the documents attached/uploaded (if there are any from the user) while filling the same request form out, get saved in the "Request Documents" (SharePoint Document Library) with the same ID #. If Request ID was 100, then the uploaded document(s) in the Document Library should also be 100.

I tried a few techniques out, and I'm reading some more on Data Source Library of SharePoint but I believe I need some help from the community before I do anything further.

I thought I would capture a few ideas around document libraries and share with the rest of the class. These are not "best practices" as I don't want to sound too preachy so let's call them "pretty good practices that you might want to consider if you have some time" (which is far too long for a blog title, hence the one I came up with is going to have to do). SharePoint Fight Club The first rule of SharePoint. I want you to repeat after me. "SharePoint Document Libraries are not file shares." Good. Now say it again. Good. Remember this, above all other things we're going to talk about here, and you'll be golden. Document Libraries are not File Shares I have to repeat this here because it is key. If your users are asking you to put a file share into SharePoint then you need to beat them upside the head when they talk about "replicating the folder structure" or "like for like" or "make it just like *that* (and points to file share)". If you really must make some kind of analogy and your audience knows something about databases (even Access), rather than saying document libraries are like file shares say "document libraries are like databases". While SharePoint sits on top of a database it's kind of irrelevant what the backing store is (side note, Dear Microsoft, please make a pluggable store for SharePoint in the next version) a list or document library is pretty

We are using the MOSS 2007 with SP2. We are having three different Document Libraries for three different projects under same site. We have the requirement to migrate each library to shift to the individual sites. We need to do this with all the content, settings and and the permissions. It's fine to migrate the database and settings individually i.e. content database seperately and site settings seperately. Is anyone have this kind of migration?

Hi I created two custom columns "Fromdate, Todate" in document librarie, and assigned a document to other user. when other user logIn, in the tasks list, select the item and click on "Edit item" edit form is opened, but i could not found Columns "Fromdate, Todate", where did I went wrong! I created custom workflow in VS2005(no forms are used)

I would like to ask is there a way to get the incoming emails to go into a subfolder because right now the email goes into the root of the document library?

Hi Is there a way we can capture the deletion of minor versions in document libraries using any event handler. May not be using the delete all the minor versions but at least when we use the option to delete the selected minor version. I do not see the ItemUpdating and ItemUpdated getting fired in this case. Thanks wpwije  

I have setup several custom list forms for various lists with no issues however when it comes to document libraries a few things dont seem to work correctly. I create a copy of the editform.aspx --> Hide existing web part --> Insert custom list form (edit) --> restyle the fields etc. save it as edit.aspx confirm it is being used as the default form in the supporting files section. Great it appears to work whenever someone uploads a document or clicks edit. However... that is only th first impressions as there are a few issues that crop up at this time.  Clicking the edit button on an existing document doesn't display the Name field, meaning individuals cannot rename a document. After an item is uploaded and the required fields are entered in the form the user then clicks check-in. The library then opens and shows the document is still checked out to that user. Has anyone else experienced these issues before? The critical factor is the checking in a document, as to why this breaks on a custom edit form I have no idea. Any help would be greatly appreciated as under quite a lot of pressure to get this resolved. Chris

When I perform a Move or Copy operation from one Document Library to another in SP 2010 (using Send To or Manage Copies feature) SP resets the version number to 0.1 even if the version number in the source library is 4.2 (for example). All other Metadata is copied correctly. Is their anyway to keep version numbers in sync between document libraries? Seems like quite an obvious requirement to me but could not see any other info on the net about this.. thanks in advance

SharePoint server via a Forefront TMG server in a separate sub-domain. These users cannot access Explorer View in Document Libraries nor can they map a drive to the SharePoint directory structure, as users who are in the same sub-domain as the SharePoint server can. How do I setup SharePoint and the TMG server so that these users can map a drive to the SharePoint site? Office SharePoint 2007 SP2 Windows 2008 Server SP2

Good Morning, All. We have implemented a Document Center Site in MOSS 2007.  We have created 5 custom columns of metadata, and as seems to be recommended by many, many experts, we are not creating any folders within the document library.  We've migrated about 1,500 documents to the Document Center so far, and our goal is that eventually, any document that is shared between multiple teams will wind up here. The column filters and views work great for narrowing the list to manageable sets of documents, and the Search Center Site is fantastic for quickly locating documents that we can't seem to find via filters and views.  ...all good so far, right? The major challenge occurs when we are attempting to supply customers with one or more documents from the Document Center via an e-mail attachment.  The filters, views, and search feature are obviously unavailable within the "Insert File" dialog box in Microsoft Outlook, so we are forced to search manually through 1,500 documents to find what we are looking for. An alternative is to locate the desired document via the filters/views/search in SharePoint, right-click and "Copy Shortcut" and paste the path into the "Insert File" dialog box.  However, this method becomes unreasonable as soon as we need to attach more than one document to an e-mail message (especially

Hi, Is there a way to display an index of all document libraries that exist within a site? Initially I thought the Table of Contents web part could do the trick, but this only works if I add my document libraries to the site's navigation (which I don't want to do).  

Hi there, I am trying to have one web part display documents (or list items) from different document libraries (or different lists) from different site collections. I have achieved this under a single site collection using Data View Web Part (using SPD). I have also achieved displaying a single document library (or a list) from a different site collection by using List View Web Part. but I am not sure how to get my head around displaying documents or list items from different document libraries or lists across site collections. I have thought of using SPSiteDataQuery or ListViewByQuery, but they all seem to focus one site collection at a time. If any of you have done this before, please share your best practice on this one with me. Much appreciated. Clark