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How do I change Associated task list in a workflow

Posted By:      Posted Date: September 07, 2010    Points: 0   Category :SharePoint
Hi, I use Sharepoint Designer 2010. How do I change Associated task list in a workflow that I just made. I didn't see any settings where I could adjust the associated task list! Please help.   Regards, Luka

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I am running WSS 3.0 with other workflows which are functioning correctly.  I created a new workflow in Visual Studio 2008 and was able to successfully run it in my dev environment.  I attached the workflow to a task list in my dev environment and was able to manually start the workflow by using the drop down workflow option and using the menus to manually start it.  I installed this workflow in our production environment and attached it to the task list (which had a SPD workflow attached to it which stopped working about a month ago).  I made sure that the option to manually start the workflow was checked.  When I tried to manually start the workflow, (hover mouse over title, drop down) there isn’t a workflow option.  The workflow also will not start automatically when a task is changed.


I attached this same workflow to a different task list in production and get the option to start it.


I have tried creating a small workflow in SPD 2007 and attaching it to the task list.  It shows that it is attached, when I look at the workflows that are attached to the task list, but I still don’t get the option to manually start it.


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Workflow Task And Relevant List Item


Hello there...

1. What is the name of  the field thats connect between the task item and  the list name or guid and the list item id or guid

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Many Thanks



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Help with Workflow Task List Permissions

Here's the scenario:  I have a workflow that is assigned (in parallel) to a series of people.  I've limited each person's permissions within the Workflor Task list to strictly edit by creating a custom permissions level.  So now workflow participants are able to Approve the workflow task, but cannot delete the item.  However, now, I wish to limit the tasks a user can approve to only the items that are assigned to them.    I assumed that the (Workflow Task List > List Settings > Advanced Settings >  Item Level Permissions > Edit access: Specify which items users can edit) set to 'Only their own' would do the trick, but that setting doesn't seem to impose any limitation on which task item a user can edit.    Oddly enough, when I set the (Read access:  Specify which items users can read) to 'Only their own' I loose access to every single item in the task list; even the ones that are assigned to me.  What gives?  I thought maybe SharePoint's interpretation of 'their own' possession was linked to who created the item instead of who it's assigned to, but these 2 behaviors don't seem to support that theory at all.    Is this a bug in SharePoint because I'm stumped.   Thanks! -Tracy

SharePoint 2010 Approval Workflow email is not showing link to Workflow Task list



I have created an out of box Approval workflow in SharePoint 2010. I am receiving email with below information

Task assigned by Chinna Malipedu on 10/7/2010.

Due by 1/1/0001

Approval started by Chinna Malipedu on 10/7/2010 11:43 AM
Comment: Approve



To complete this task:
1. Review SharePoint2010.
2. Perform the specific activities required for this task.
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But I need to go to Workflow Task List by clicking 3 item "Use the Open this Task" , this is not a link here

or I want like "Edit this task to mark the task as completed."  Edit this task should link to Task List

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I have two needs that my users have requested. I am limited to SharePoint designer due to environment restrictions. 

  1. Is it possible to display information from the original list in the workflow task that was created? This is so the users don't have to click back into the original list to see the details of what they are approving.
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I have a system for entering info into sharepoint.  When the info is first entered, the list info is sent to the manager for approval using the workflow approval process.  This work, the email goes through, and then is approved on the workflow, but we have the require content approval checked, and this approval stays on pending.  I am trying to do a look up on the task list, and then approve or reject based on that.  It is not working.  The If statement always is ok, and then it is approved, even if i set reject.  Can anyone help me with this?


For the workflow lookup, the Field Data to Retrieve is

DataSource is the Tasks list for the workflow

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The Find the list Item is

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Value is Current Item:ID


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I have a "Collect data from user" task which naturally shows the Workflow Tasks list when the user clicks "Complete Task" and the task form closes.  This is a little confusing for the user who thinks they are working on items in the base list.  Is there a way I can choose which list is shown after the user clicks "Complete Task" (or any action which closes a workflow task)?

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Hi Team,

Me and My Team are new for Sharepoint and we want to resolved one task.
Scenario: We have approval workflow on Document List. Now, Our Client wants that once that Document is uploaded, workflow gets started for approval process. which we have done.
Now, They wants that once Document get approved, No one can change the document. It means document will be stop for editing, they can open that and review / print / do other action except Editing and Deleting.

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I have a custom workflow that task a user to approve a item, the workflow asigns the task and them put that information that was provided in a field on a form...  I then have the work flow look at that field and see if it is equal to approve, if so it assigns another task to another user for an additonal approval... I am not able to get the information from the second task to populate the form... Everything is the same... does not populate from the task list

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My problem is that it takes approximately 5-10 seconds from the point the form is submitted, the workflow is started, and the permissions to change. I realize it's not a huge window of time, but it is enough time for anyone looking in that folder, to notice someone else's Expense Report and click on it.

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This problem just started happening in my entire site collection.  Anytime I associate a workflow to any list or doc lib the Workflow column that shows the status and links to the history is not beind added to the list or any views and is nowhere to be found.   Here's exactly what I'm doing:

1.  Go the List settings -> workflow settings -> add a workflow (for this example the OOB approval workflow)

2.  After adding I go to the List, the workflow column doesn't exist.

3.  I go to "modify view", and the workflow column is not listed in the available columns.

Any help is greatly appreciated.

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