In this article we can explore how to use the Document ID Service in SharePoint 2013.
What is Document ID Service?
Document ID Service assigns Unique ID to documents within a site collection. Later, we can retrieve the document using this ID; without knowing the exact location.
In short, the service provides the following advantages:
1. Create Unique ID for documents, so that no two documents are same
2. Easier retrieval of documents using ID
How to enable Document ID Service feature?
Inside SharePoint 2013 site, choose Site Settings link from the top right corner.
In the appearing page, choose the Site Collection features link.
In the appearing feature list page, click on Activate button of Document ID Service.
Please wait some time for the activation to be completed.
How to start using Document ID feature?
Once the feature is activated, you can see a new Document ID Settings link in the Site Settings page.
On clicking the link, you will get the following page.
You can enter the prefix for the document ID and click the OK button. A timer job will be scheduled in the background to assign Document ID to all the documents within site collection.
It should take a few minutes to complete the job.
How to view the Document ID?
Now you can go back to a document library, upload a document & view the properties.
Clicking on View Properties, you can see the Document ID as shown below:
Please note that you have to be a Site Collection Administrator in order to activate the Document ID Service feature.
In this article we have explored how to use the Document ID service in SharePoint 2013.