In this article I would like to explore on the Term creation & association aspects.
Following are the summary of activities involved:
1. Create Term Store & Terms
2. Create Library
3. Create Managed Metadata Column
4. Associate Terms
Create Term Store & Terms
We are going to create a Local Term Set, Term Set is a group of Terms & Local denotes the scope of Term Set only to site collection & sub sites.
Open SharePoint site & go to Site Actions > Site Settings > Term store management
You will get the following Term store management Tool as shown below:
Click on the Site Collection item > Context drop down menu > New Term Set item.
In the appearing page, enter the name for term set & press enter key. You can even set the Owner of the term set.
Now again open the Movie context menu & create term as shown below:
Enter the name of the term as shown below, create terms for following items.
If you do not have enough permission, you cannot see the context menu item.
Now our Term Store is ready & we are good to create the library. Go ahead and create a new library & name it as Movies.
Create Managed Metadata Column
In the library settings choose create column & add the following column, type as Managed Metadata.
Scroll down & choose the Managed Metadata set.
Click the Ok button to save changes, now you are ready with Library & Term column.
In this step, we are going to assign term (metadata) along with the movie file (data).
Upload a file & in the appearing dialog you will be able to enter the Term in the Category column.
Please note that there is auto-complete guidance.
On saving the changes, you can see the item as shown below:
This concludes our article on Term Creation & Association.
If you wanted to associate multiple values for a Managed Column, you can achieve this through the Allow Multiple Values for the library column property.
In this article we have explored Term creation & association.