In this article I would like to introduce you to Terms, more exactly Metadata Terms.
What is a Term?
Term is a keyword that can be associated with content in SharePoint. Associating content along with Terms improves Taxonomy, Accuracy & Better Search.
Terms can be hierarchical & stored inside groups called Term Sets. Terms are usually created & managed by an authorized person, thus increasing the quality & accuracy.
For simplicity, you can see terms as tags which can be associated with contents.
A screen shot of Terms is given below:
Why we need Term?
Content stored inside SharePoint needs to be classified for better search & retrieve. SharePoint Taxonomy involves classification of contents into separate buckets. Terms help us in Taxonomy. Plus, Terms can be indexed & thus yield faster search results.
Additional to content types, Terms provides a global reusability for content classification.
How we can create & manage Terms?
We can use the Term Store Management Tool for creating, managing terms. The tool is accessible from Site Actions > Site Settings > Term Store Management link.
How to manage Term Permissions?
We can assign Term Owners who will have full control on the Term.
The Term Store
In this article we have explored about Terms. To summarize with:
1. Terms are used for Taxonomy
2. Terms improves Accuracy
3. Terms improves Search
4. Term Store Management Tool is used for managing Terms
In the next article we can see how to create & use terms inside SharePoint 2010.