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Home >> Articles >> SharePoint >> Post New Resource Bookmark and Share   

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Create Document Library in SharePoint 2013 Online

Posted By:Kaviya Balasubramanian       Posted Date: December 23, 2013    Points: 200    Category: SharePoint    URL: http://www.dotnetspark.com  

Let's go through how to create a library and how to add, edit and delete a document in SharePoint library
 

What a SharePoint Document Library is

  • Document library is collection files that you can share the documents with you team members
  • Document library is used the store the files, and also you can maintain the data in different folders
  • A SharePoint document library is a place on a site where you can create, collect, and update files with others
  • You can set the permission to each document library for different users
  • You can show a document library in web part pages as List View Web Parts

How to create a Document Library

You can follow the listed steps to create a document library:

Step 1: When you open your site, you can find the left navigation as shown below:

open your site

Step 2: Click on the site contents which will redirect you to the View all site contents page as shown below: 

View all site content page

Step 3: When you click on "Add an app" in view all site contents page, you will get a list of templates/apps based on which you can create list. Let's go with the document library template:



Step 4: Now you need to provide a name for your document library and then click on the create button.

name for your document library

Well, Yay! You've created a new list with the custom template.

created a new list

Step 5: Then click on the library that you have created in site contents page, you can see the library as shown below:

site contents page

How to add a document in library

You can follow the below listed steps to add a document in document library that you created.

Step 1: Click on the "New document "in your library as shown below,

New document

Step 2: When you click on the "New document", you can see the create a new file options such as,

  • Word document
  • Excel workbook
  • PowerPoint presentation
  • OneNote Notebook
  • New folder

There you can select the "UPLOAD EXISTING FILE" option to upload the document as shown below, that way you can upload the existing file from your machine.

upload the existing file

Step 3: Then click on the "UPLOAD EXISTING FILE" you can see the pop-up to choose the document as shown below

document

Step 4: On the pop-up, when click the "Choose File" option, you can select the document from your windows as shown below:

Choose File

Step 5: On your machine windows explorer, you can choose the document which you want to add in to the document library, then click on the open button in your windows explorer you can see selected document in the pop-up as shown below:

machine windows explorer

Step 6: Then click ok button on the pop-up, document will be added your library as shown below

document will be added your library

Document will be added in your document library successfully. 

How to edit a document in library

You can follow the below listed steps to edit a document in document library that you created 

Step 1: Check on the document, which you want to edit and then click on the "Open Menu (.)" as shown below,

option to edit the document

Step 2: When you click on the open menu you can see the preview of the document and option to edit the document as shown below,

option to edit the document

Step 3: Then click on the edit in your open menu page, you can get the alert message to launch the document in your windows as shown below



Step 4: Then click on the launch application in your browser, your will get again one confirmation alert message as shown below

confirmation alert message

Step 5: When you click on yes, document will be opened in your machine as shown below,

document opened in your machine

Step 6: Then you can edit the document and click on the save for changes. The document will be saved in your library.

save for changes

Step 7: When you click on the document in your library you can see the updated document in your browser as shown as below,

updated document

How to delete a document in library?

You can follow the below listed steps to delete a document in document library that you created 

Step 1: Check on the document, which you want to delete a document in your library as shown below,

delete a document
Step 2: Click on the files option in top ribbon bar as shown below,

files option in top ribbon bar

Step 3: On the ribbon there will be an option to delete the checked document. Then click on the "Delete document" from ribbon, which will show an alert message, then click "ok" button to confirm your action.

Delete documen alert message

Step 4: When you click "OK", the document will be deleted from your library

document deleted

Summary

In this article we have explored how to create a document library and how to add, edit, and delete a document. Stay tuned for more articles.


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