In this article we can see the Wiki feature of SharePoint 2010.
What is a Wiki?
WIKI stands for "What I know Is". From the user perspective Wiki represents a web site that allows users to add / edit / delete content through a web browser.
How does a Wiki help an Enterprise?
Wiki helps an enterprise through electronic knowledge sharing. Users / Employees can keep information on the products / strategies / manuals that can be shared through web site.
Wiki helps in reducing redundancy as they can share a link, instead of sending the actual content as email. Additionally the content can be managed in a centralized manner supported by information backup infrastructure too.
How SharePoint 2010 supports Wiki?
SharePoint supports Wiki through its Enterprise Wiki site collection template. You can create new Wiki site collection through Central Administration or Power Shell.
Additionally the Enterprise Wiki site template is available in the New Site templates wizard.
SharePoint Administrators can create enterprise wide wikis. Managers who have permissions may create wiki site for their specific project and share within the team.
Note: The Blog site template is different from Wiki site template in SharePoint. Wikis are light weight in features. Blog have additional Collaborative features like Comments where the visitors can comment their opinion on a particular blog entry.
How to create a Wiki site collection?
Open Central Administration and click on the Create site collections link.
In the appearing page enter the details of your site collection:
· Template (Enterprise Wiki)
· Primary Site Collection Administrator
Click the OK button to continue. You will get the message on site creation.
Click on the link to continue. You should get a page like below:
From the Site Actions link you can edit this home page of the site collection.
In the appearing Edit Page, you can change the Page Name, Content of the page as shown:
Create a Wiki Page
Additional Wiki pages can be created using the Site Actions > New Page menu item.
You can specify the New Page (without extension) in the appearing dialog.
Linking Wiki Pages
There is an interesting way of linking Wiki pages in SharePoint. In the edit mode you can use the [[ characters to link to an existing page. An auto completion box should appear.
Note: The [[ is called Double Square Brackets and it is a Wiki Markup Convention.
From the list you can select an existing page. The linked text should look like:
Please view [[Page 1]]
After saving the changes the link should look like:
Formatting Wiki Pages
In the edit mode we can use the Format Text tab to format the wiki content.
The Insert tab can be used to insert Table, Picture, Video etc. We can use the Link button to link to a SharePoint location or external address.
I believe now you are confident with the following:
· Create Site Collection
· Edit Page
· Link to existing Page
Now we can explore the Rating feature.
Formatting Wiki Pages
You can assign a Rating to Wiki Page. The Rating control is located in the right side of the page.
Clicking on the Stars will assign the Rating to the page (1 to 5). Later you can come back and mouse hover the Rating control to see your previous rating.
Although Wiki edit mode provides a WYSIWYG editor some cases require an advanced HTML editor. In this case the user can use the SharePoint Designer (previously FrontPage).
To use SharePoint Designer please ensure the following:
· You are using a compatible browser (Internet Explorer 32-bit)
· SharePoint Designer is installed
Note: If Microsoft Office 32-bit version is installed on your machine, then you required SharePoint Designer 32-bit.
For editing in SharePoint Designer, open the wiki page, go to the Page tab and click the drop down menu associated with Edit button as shown below. In the appearing menu click the item Edit in SharePoint Designer to launch SharePoint Designer.
The page inside SharePoint Designer looks like as shown below. After editing is completed click on the Save button.
In this article we have explored the Wiki feature of SharePoint 2010. Wiki in SharePoint allows quick creation of web sites to share knowledge.
To summarize with, Wiki provides the following features:
· Site Collection & Site templates
· Knowledge Sharing
· Centralized Information Management
· Lightweight compared to Blogs
· Categorization support
· Rating support
Regarding the reusability, time and cost advantage - I would like to add that without the Wiki templates and reusable infrastructure associated, a developer needs to spend numerous hours building a Wiki in ASP.NET or configure a Wiki component.