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Rights Management Service Protection on user stored documents in SharePoint

Posted By:dSHIFT Team       Posted Date: October 17, 2012    Points: 25    Category: New Product Release    URL: http://www.dotnetspark.com  

You can use Windows RMS (Rights Management Service) to encrypt and protect your documents in SharePoint 2010 and SharePoint 2007

You can use Windows RMS (Rights Management Service) to encrypt and protect your documents in SharePoint 2010 and SharePoint 2007. In this article, we will look at some of the complexities and features that you should know about before setting it up.

RMS only encrypts SharePoint documents and applies access control restrictions when they are downloaded from a SharePoint document library. When documents are stored on SharePoint server, they are not kept encrypted. This enables SharePoint to index and scan the documents for faster searches. When you download a document to your computer, RMS applies encryption to it. This encryption is removed after the document is uploaded to SharePoint once again.

SharePoint-RMS integration in this particular scenario ensures that security restrictions and permissions are enforced even after a document has been downloaded to a client system, which can't be achieved using the standard SharePoint permissions mechanism. This integration also applies an organization's RMS document security policies. A SharePoint administrator can easily create and configure different policies for all document libraries residing on a SharePoint 2007/2010 server. Any documents in a library automatically inherit RMS permissions. This protection applies to both existing and new documents in the SharePoint library.

The RMS protection of SharePoint data only supports Word, Excel, PowerPoint, InfoPath, and XPS files out-of-the-box. You must use the Information Rights Management section in the Permissions and Management configuration section of a document library to set up RMS. Just select the “Restrict permission to documents in any library on download” check box. Additionally, you can further refine RMS protection in the following ways:

·        Allow/disallow users to print documents.

·        Enforce user credential verification every x number of days.

·        Reject files that do not support Information Rights Management (IRM).

·        Remove RMS protection policy on a particular date.

IRM is enabled at the document library level. However, in order for it to be an option at the document-library level, IRM must be configured for Windows SharePoint Services as a whole. Enabling IRM for Windows SharePoint Services generally requires installing the rights management platform(s) on each front-end Web server, and making sure that Windows SharePoint Services and any associated service accounts have the necessary permissions on those platforms.

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