SharePoint are very powerful because they are easy to modify to meet your
specific requirements. In this article, based on chapter 4 of SharePoint 2010
Site Owner's Manual, the author explains how to customize an out-of-the-box
contacts list for tracking human resources and their resumes.
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The article is going to walk you through the steps to use an out-of-the-box
contacts list and customize it for tracking resources and their resumes. Lists
within SharePoint are very powerful because they are easy to modify to meet your
specific requirements. In this example, we choose to use the contacts list
because it already has columns that we can leverage such as email address,
business phone, and so forth.
The next few steps will
walk you through creating a contacts list. While you are in here, you may want
to take the time to hover your mouse over some of the other list under
communications, tracking, and custom lists. A description is displayed above to
help you understand some of the other options available to you.
||Go to Site Actions > More Options.
||A dialogue box will appear and present you with a list of
||Select Contacts. You can filter by list to narrow your list of
||For the name enter: "Human Resources"|
You should now see the Human
Resources list in your quick launch bar under list. You will also notice that
you are on the main page of the Human Resources list library. There are a series
of menu options that have been provided to help you manage these items. We will
focus on the settings menu to customize the lists metadata.
Series of customization options that are available via the ribbon for a list in
By default, when you create a contacts list, there will be a
paper clip icon which will display attachments associated with an item. For our
scenario, there is no need for a user to upload an attachment, so we are going
to quickly disable the feature.
||Go to List Settings under the List tab located in the ribbon.
||Select Advanced settings under General Settings.
||Select the radio button to disable attachments to list items.
Your users will no longer have the
ability to add an attachment. Now we will discuss how to customize the rest of
the columns in the list.
We will modify the columns associated with
the Human Resources list under List Settings. We are going to require our users
to always enter in the Full Name so instead of breaking the name up into First
Name and Last Name, which is how it is configured by default, we will only
require the maintenance of the full name.
||Select Full Name and Delete.
||We are going to later update Last Name to be the Full Name column.
The Last Name column, unlike other columns is required and you don't have the
option to delete it, but you can rename it. This process will help us remove
||Select Last Name under Columns.
||Change the Column Name to Full Name|
||Select First Name and Delete.
When updating this list you should now
only need to enter the user's Full Name; the other data will be
We used an out-of-the-box contacts list and customized
it for tracking resources and their resumes. We created a list to manage the
resources. Since our example didn't require attachments, we showed you how to
disable them. Lastly, we customized the captured data.